Opportunity Information: Apply for USDA APHIS 10025 VSHQ0000 18 0001
The Smith-Kilborne Program is a USDA-sponsored training initiative for veterinary students run through the Department of Agriculture, Animal and Plant Health Inspection Service (APHIS), Veterinary Services (VS). Through this grant opportunity, USDA is looking for a cooperating organization to take the lead on the full set of travel logistics for a cohort of 30 veterinary students attending the program. The award is structured as a cooperative agreement, meaning the selected cooperator will work in coordination with USDA while handling the day-to-day execution of required arrangements and payments.
The core purpose of the award is administrative and logistical support rather than research. The cooperator is expected to arrange, book, and pay for student travel, including flights and local ground transportation. The travel schedule is fixed: incoming flights are to arrive at Ronald Reagan Washington National Airport (DCA) on Tuesday, May 29, and return flights will depart from Rhode Island T.F. Green Airport (PVD) on Wednesday, June 6. In addition to airfare, the cooperator must ensure students have appropriate ground transportation for the duration of the program as activities move between locations.
Lodging is a major component of the required support. The cooperator must reserve and pay for hotel accommodations in two separate locations and date ranges: Washington, DC from May 29 through June 3, and Groton, Connecticut from June 3 through June 6. USDA will assist by helping identify suitable hotels, but the responsibility for booking, managing, and paying for the rooms rests with the cooperator. Because the program involves a mid-trip relocation, the cooperator must also reserve and pay for a charter bus to transport the students from the Washington, DC hotel to the Groton, CT hotel on Sunday, June 3.
In Groton, the cooperator is additionally responsible for arranging vehicle rentals to support local transportation needs. Specifically, four minivans must be rented, picked up on Sunday, June 3 at Groton-New London Airport (GON), and returned on Wednesday, June 6 at PVD. This implies coordination across different pickup and drop-off locations, as well as ensuring the rental terms align with the program timeline and any federal or agency travel requirements.
Beyond booking and transport, the cooperator must handle student reimbursements and daily subsistence support in compliance with federal travel rules. Students must be reimbursed for allowable incidental travel expenses such as parking, mileage, and baggage fees, consistent with applicable federal travel regulations. The cooperator must also issue per diem payments to each student to cover meals and incidental expenses using standard federal per diem rates. A key operational detail is that per diem checks should be issued for the entire trip amount upfront and distributed on the first day of the program, May 29, which requires advance calculation, check preparation, and a controlled distribution process.
The opportunity notes that additional tasks may arise during program administration, so applicants should be prepared to provide responsive logistical support and problem-solving as circumstances change (for example, flight disruptions, last-minute itinerary adjustments, or special travel needs). USDA will reimburse all costs, indicating the budget is meant to cover the necessary travel, lodging, transportation, and authorized reimbursements required to successfully run the program’s logistics.
Administratively, this is a discretionary funding opportunity in the Agriculture activity category with CFDA number 10.025. Eligible applicants include public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with 501(c)(3) status (excluding institutions of higher education in that nonprofit category). The opportunity was posted March 13, 2018, with an original closing date of March 27, 2018. The listed award ceiling is $78,793, and the agency anticipated making up to five awards, suggesting USDA may have been open to selecting multiple cooperators or issuing multiple agreements depending on program needs.Apply for USDA APHIS 10025 VSHQ0000 18 0001
- The Department of Agriculture, Animal and Plant Health Inspection Service in the agriculture sector is offering a public funding opportunity titled "Smith-Kilborne Program" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 10.025.
- This funding opportunity was created on Mar 13, 2018.
- Applicants must submit their applications by Mar 27, 2018. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $78,793.00 in funding.
- The number of recipients for this funding is limited to 5 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education, Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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